Constitution

(Revised 12/11/88, 6/2/94, 11/2/96, 22/2/98, 15/2/04)

1 NAME

The name shall be The South East Croquet Federation (SECF).

2 AREA OF INFLUENCE

The area of influence of the Federation shall be Kent, London, Surrey and Sussex.

3 AIMS

The aims of the Federation shall be to promote the game of croquet and to coordinate the activities of croquet clubs in the area.

The Federation shall be run under the auspices of the Croquet Association.

4 MEMBERSHIP

Every croquet club (or croquet section of larger clubs) or group interested in croquet in or near the area of influence is eligible for membership of the Federation.

Clubs shall appoint one voting delegate and any number of observers to attend any General Meeting.

Member clubs shall be entitled to nominate a SECF representative to the CA Council. All nominees and, when elected, the representative, shall be a member of a club affiliated to the SECF and be an Associate Member of the CA.  The election of the representative for a period of three years shall be by postal vote with each member club having one vote.

Other classes of membership may be created by an Annual General Meeting.

5 MEMBERSHIP FEES

The annual subscription fees for the year starting 1st January shall be decided at the preceding year’s Annual General Meeting, and shall be due upon receipt of the minutes of the Annual General Meeting.

Member clubs wishing to resign from the Federation must inform the Secretary not later than the Annual General Meeting, otherwise they shall be liable for the subscription for the following year.

6 GENERAL MEETINGS

a There shall be at least one meeting in each year.

b All meetings shall be held within the area.

c There shall be at least 28 days notice of meetings given to all members.

d Motions
Motions to amend the Constitution of for the dissolution of the Federation shall require at least two-thirds of the votes cast by those present to be in favour.  Other motions shall be carried by a simple majority.

Motions in writing shall reach the Secretary at least 14 days before the meeting, and shall be circulated with the Agenda to members at least 7 days before the meeting.

e Quorum
A quorum shall consist of one quarter of the delegates entitled to attend.

f Annual General Meeting 
The Annual General Meeting shall be held between 1st November and the last day of the following February to elect the committee, elect one or more auditors, accept the Statement of Accounts for the previous year, and transact general business.

g A Special General Meeting may be called at the discretion of the committee or at the written request of at least three member clubs to consider a single motion.  On the receipt of such a request the committee shall arrange the meeting within 28 days.

h The Chairman shall have a casting vote in the event of a tie.

7 EXECUTIVE COMMITTEE

a The committee shall consist of a Chairman, Secretary, Treasurer and at least two but not more than six other persons.

b Members of the committee shall have one vote at committee meetings.  The chairman shall have a casting vote in the event of a tie.

c Upon election each member shall hold office until the next Annual General Meeting, unless replaced at a prior Special General Meeting.

d A vacancy on the committee may be filled by co-option.  Such co-opted members will hold office until the next General Meeting.

e The committee shall meet at least twice a year.  Three members of the committee shall form a quorum.

f The committee shall keep proper records and accounts.

g If at any time a person shall be elected as Federation Representative for the South East Croquet Federation and not be already a member of the committee of the Federation, then such person shall ipso facto be deemed to be co-opted to the committee but shall not be counted for the purposes of the limit specified above.

8 FINANCE

Bank accounts shall be in the name of the Federation.  Drawing on these accounts shall be by any two of four nominated committee members.
 
The financial year shall commence on 1st January.

9 DISSOLUTION

On passing of a motion for the dissolution of the Federation at any General Meeting, all assets of the Federation shall be transferred to the Croquet Association.

02/11/05